Fleet Operation Executive or Manager (Japanese Speaking)

on April 7, 2026

[Job ID: 1505126]

Responsibilities:

  • Maintain professional communication and relationship management with global customers, charterers, vendors, ship managers, and regulatory authorities.
  • Oversee day-to-day coordination of group companies’ and owned vessels’ operations, including liaison with maritime authorities, charterers, vendors, and ship managers.
  • Issue vessel and project-related disbursements and manage payment processes with ship managers.
  • Prepare periodic operational, financial, and analytical reports as assigned by management.
  • Monitor contractual frameworks to ensure commercial feasibility, profitability, and compliance with contractual obligations.
  • Liaise with bankers and external financial auditors as required.
  • Coordinate with group companies and principals in Japan, including preparation of formal reports and business communications in Japanese.
  • Support senior management in day-to-day company operations, vessel rental and financing activities, sale and purchase of vessels, and negotiations with charterers.
  • Assist in establishing and monitoring vessel management budgets.
  • Conduct research and feasibility studies for new business or vessel-related projects.
  • Coordinate office administration and general affairs activities.
  • Liaise with technical management companies on vessel performance, maintenance, and operational matters.
  • Liaise with brokers, ship managers, flag authorities, and local authorities regarding vessel operations and statutory documentation.
  • Prepare and manage group-level financial and liquidity reports as directed.
  • Review, analyse, and monitor vessel budgets against actual expenditure, including variance analysis and cost control measures.
  • Monitor cash flow on vessel accounts and verify volume rebates where applicable.
  • Prepare monthly and quarterly management reports.
  • Develop finance department procedures, operational guidelines, and instructions for accounting processes.

Structured and supervised on-the-job training will be provided for candidates who may not be fully familiar with specific administrative requirements.

Requirements:

  • Minimum 3 years of relevant working experience in the maritime industry.
  • Proficiency in Japanese language (JLPT N1) for liaising with Japanese-speaking clients, principals, and group companies, including drafting formal reports and conducting business communications within a Japanese corporate context.
  • Proven experience in budget control, financial monitoring, and cost analysis.
  • Experience in building and maintaining strong relationships with customers, vendors, ship managers, and external stakeholders.
  • Strong communication, negotiation, and interpersonal skills.
  • Excellent time management skills with the ability to work effectively in a fast-paced environment.
  • Ability to manage multiple tasks with strong attention to detail.
  • Knowledge of vessel disbursement accounts or ship management documentation is an added advantage.
  • Experience in contract monitoring or legal framework review is an added advantage.

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

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EA Personnel Name: Kota Baba
EA Personnel Reg. no.: R22106801
EA License no.: 07C5771

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